Administrative software for Australian education agents

Your students' visa paperwork, prepared in minutes.

CAIMY reads your students' documents, pre-fills the subclass 500 form and drafts the Genuine Student statement.

Everything prepared and ready to lodge — the review and the submission always stay with a person.

Your first 3 applications are free · no card · plans from A$79/month

Built by an agent who prepared these applications by hand for 12 years — and got tired of the re-typing. Your students and your data stay yours.

4:53
to fill a real subclass 500 on ImmiAccount, live

A real application — main applicant plus family, 17 documents in, 25 ImmiAccount pages filled through to the Declarations — in 4 minutes 53 seconds, live and uncut in the full demo. On average, 3 to 5 minutes per application. By hand, that's hours of typing.

Trusted by agencies Expert Education Latam Easy Oz
Why CAIMY

Preparing a subclass 500 by hand is slow — and unforgiving.

Endless re-typing

The same passport, course and financial details, keyed into form after form.

One typo, a setback

A date or number that doesn't match between the documents and the form is easy to miss — and costly.

Statements eat hours

A Genuine Student statement written from scratch can take an afternoon, for every single student.

How it works

From a folder of documents to a form ready to lodge.

Four steps. The first three are done for you; the last one is always human.

01 · Collect

Gather the documents

Your student uploads their documents, or you drop in a folder. Upload once — reuse across every application.

02 · Read

CAIMY reads them

It pulls the details out of each document — passport, CoE, OSHC, finances, qualifications.

03 · Prepare

The form comes together

CAIMY pre-fills its copy of the subclass 500 form and drafts the Genuine Student statement alongside it. Your student can complete what's missing in their own language.

04 · Review & lodge

Reviewed and lodged by a person

You review and confirm — then the CAIMY extension carries the data across to ImmiAccount for a final human check. CAIMY prepares the form; a person always lodges. It never submits.

Everything included

Every feature, written down.

Everything below is in CAIMY today, on every plan. The AI prepares; a person reviews and lodges — nothing is ever submitted automatically.

On every plan

4
  • Unlimited seats. Add every agent in your agency. No per-user charge, ever.
  • Unlimited students and applications. The plan sets your monthly AI credits. Nothing else is counted.
  • Every feature on every plan. Nothing is locked behind a higher tier.
  • Cancel any time. Monthly plan, top up when you need to; credits you buy never expire.

Documents

10
  • Drop a whole folder. CAIMY recognises each file and files it by type — passport, CoE, OSHC, English test, qualifications, bank statements, sponsor letters, payslips, visa grants, birth and marriage certificates and more.
  • Read once, reused everywhere. Each document is read by AI once. Its facts feed the form, the checks and the statement — never read or charged twice.
  • Ask the client for documents. Tick what you need; the client uploads from their own link. You approve or send back each file with a reason. Reminders go out by themselves.
  • A checklist per visa, yours to edit. The standard list for the subclass 500, with your agency's own items added or renamed.
  • Folders per case. Applicants, Course, Health cover, Finances, Qualifications, Work — open a folder, open the file.
  • Duplicates caught. The same file uploaded twice is recognised by its content, not its name.
  • Bundles split. One PDF with several documents inside is split into its parts and each part is read.
  • Originals and translations together. A translation is kept next to its original, not as a second document.
  • One library per student. Upload once, link to any application — no re-uploading for a renewal.
  • Phone photos and Word files accepted. HEIC images and .docx are read like everything else.

Visa form — subclass 500

10
  • The DHA form, mirrored in full. Every page, every field, in the department's order, with the department's own lists — checked outside ImmiAccount, with the documents beside it.
  • Pre-filled from the documents. Proposed values you tick to apply. A conflict with something already typed is flagged, never overwritten.
  • Consistency checks. Funds below the requirement; a passport expiring before the course ends; health cover too short or starting late; a course that has already started; a missing CoE, OSHC or proof of funds; a name spelt differently across financial documents; an employer that isn't in the work history.
  • The funds requirement, worked out. Living costs, travel, tuition and OSHC from the published figures, over the real first twelve months, with prepaid tuition deducted and foreign currency converted.
  • Health cover checked against the rules. Start, end and cover type compared with what the visa requires.
  • Visa history read from grant notices. Previous visas, their expiry, onshore or offshore — with a link to VEVO.
  • People sorted out. Main applicant, partner, children: each document goes to the right person; you confirm the roles.
  • Pages you don't need, hidden. Switch off pages for your agents; give each nationality its own view for the student.
  • The student fills their part from a link. The same form, in English, Portuguese, Spanish or Italian. Answers save as they type.
  • Confirmed by a person. An agent confirms the application before anything can leave CAIMY.

Genuine Student statement

6
  • Written from the file. Form answers, documents and notes. Nothing invented, nothing the file can't back up.
  • The student's own words first. A guided interview from a link: the student answers CAIMY's questions in their own words, and the statement is built on those answers.
  • Researched while it's written. The course, the provider and the student's home-country context are checked online as the draft is prepared.
  • Coherent with the form. Same dates, same amounts, same story as the application.
  • Delivered as a Word document. For the student to review, edit and sign off — it is their statement.
  • Never advice. Written as the student's statement of intent, within the rules for education agents.

ImmiAccount

5
  • Fills the form on ImmiAccount. A Chrome extension fills the department's form from the confirmed application, page by page.
  • Fill only, never submit. Lodging stays a human act. The extension never touches your government login.
  • Auto-navigate. Fills a page, moves to the next, stops at the declarations for you.
  • Preview before filling. A dry run shows what will be written, field by field.
  • Empty fields only. Anything already typed on ImmiAccount is left alone.

Client links and forms

5
  • One link per thing. Documents, the visa form, the statement interview, each of your forms — a link each. No portal, no password for the client.
  • Your own forms. Build them once — text, dates, choices, yes/no, file uploads, groups of fields — and send them from any case. Answers save as the client types and export as PDF.
  • Your brand on everything the student sees. Logo, favicon and page title are your agency's on every client link.
  • Reminders that send themselves. Documents and forms are chased after the due date, at a sensible pace, until they arrive.
  • Fill & sign. Your client agreement, Form 956 or any PDF: place the fields, pre-fill them from the case, the client signs from a link. The signed copy joins the documents.

Agency

5
  • Team and roles. Admins and agents; each agent sees their own clients.
  • A board of every case. From draft to lodged to decided, on your home page.
  • Time saved, counted. An estimate per case and across the agency, based on typical times for each step.
  • Activity on every case. Who did what, and when.
  • Email when something happens. A student submits their part, a client sends files.

Integrations and account

5
  • Zoho CRM. Bring your client list in — no re-typing clients across two systems.
  • Zoho WorkDrive. Read a client's documents straight from their folder.
  • Sign in with Google. Or email and password, with a reset that works.
  • Billing you can see. Credits spent per document and per statement, visible in the app; auto top-up if you want it.
  • Encrypted backups off the platform. Database and documents, every week, outside the hosting provider.

50 features. Everything in this list is live today, except what is marked coming soon. Subclass 500 only for now — the 482 is in build (see the roadmap).

Genuine Student statement

Written from real evidence. Nothing invented.

CAIMY drafts the statement from what's actually in the file — the passport, the CoE, the finances, the work and travel history, and the student's own answers. Every claim traces back to a document.

  • Reads the real data on file — never makes things up
  • Written to follow the Department's requirements
  • The student reviews, edits and owns the final version
  • A first draft in about a minute, not an afternoon

Your next application, prepared in minutes.

Get started free →
Roadmap

Where CAIMY is going.

Shaped by what agencies actually ask for. Tell us what would save you the most time.

In build

Fill & sign — documents signed from CAIMY

Your client agreement, Form 956, any PDF: place the fields once, CAIMY pre-fills them from the case, the client fills the rest and signs from a link. The signed copy, with date, time and IP, lands among the case documents.

Coming soon

Visa status, tracked automatically

Connect your inbox and CAIMY reads the Department's emails — keeping each application's status up to date, and raising a task the moment they ask for more information, a medical, or issue a decision.

In build

Migration Edition — subclass 482 first

The same document-to-form preparation beyond the student visa, unlocked with a verified MARN. Agents on the list now shape what gets built and lock the founding price.

Planned

More integrations

Google Drive for documents, HubSpot and other CRMs for clients — on request, so you never enter a client twice. Zoho CRM and WorkDrive are live today.

Your data, your students

Your students are yours. Full stop.

CAIMY is built by an agent — so this matters to us as much as it does to you. Your relationships are never up for grabs.

Separated by agency

No agency sees another

Your students, documents and pipeline are visible to your own team. No other agency on CAIMY can reach them.

Every access logged

Support can look — and you can check

Someone has to be able to fix a broken file, so our support team can open one. Every single access is recorded, and we hand you the log on request. We'd rather tell you that than promise a wall that no software actually has.

Never used to compete

Not shared, not sold, not trained on

Your data is never sold, never used to win business away from you, and never used to train AI models. Take it with you or have it deleted whenever you want.

Pricing

Every feature, on every plan. The AI is included.

No per-seat charge, no per-client charge, nothing locked behind a higher tier. You pick a plan for the volume you actually do — everything else is unlimited.

Starter

A$79 /month

500 AI credits a month

Typically 4–7 applications, statement included — document-heavy files use more

For agents doing a handful of student visas a month.

Studio

A$149 /month

1,000 AI credits a month

Typically 8–15 applications, statement included — document-heavy files use more

For a small team with a steady intake all year.

Agency

A$499 /month

3,800 AI credits a month

Typically 31–57 applications, statement included — document-heavy files use more

◆ Top-ups 20% off

For multi-office agencies and networks. Higher volumes: talk to us.

What a credit is, in plain terms

Credits are spent only when the AI does work — reading a document, drafting a statement. A typical student file of 17 documents costs about 34 credits to read; a full Genuine Student statement about 60. Nothing is charged for a run that fails, and a document is never read twice.

Those ranges come from real files, not from a brochure — the low end is a document-heavy family application, the high end a clean single applicant. They're a guide to picking a plan, not an entitlement: what you're buying is the credits, which is exactly why we meter the work instead of selling you a number of applications we'd both end up arguing about.

Run out mid-month? Top up at any time. Monthly credits reset each month; credits you buy never expire.

On every plan

  • Unlimited seats
  • Unlimited students
  • Unlimited applications
  • ImmiAccount extension
  • Genuine Student statement
  • Student portal, your brand
  • Zoho CRM & WorkDrive
  • Cancel any time
◆ Founding agencies: 30% off for 12 months — the price stays yours as list prices rise

Migration Edition — subclass 482 first, then the rest

The same document-to-form preparation beyond the student visa, unlocked on any plan for +A$99/month with a verified MARN. Not built yet — but the agents who join the list now shape it and lock the founding price.

Join the 482 list →

All prices in AUD, excluding GST. Annual billing: two months free.

Your first 3 applications are free. No card.

Get started free →
Questions, answered

The things agents ask first.

Which visa does CAIMY handle?

The subclass 500 student visa today. More visa types are on the roadmap.

Does CAIMY lodge to the Department?

No. CAIMY prepares and fills the form — the review and the submission are always done by a person, never automatically.

Is the Genuine Student statement compliant?

It's drafted only from the evidence in the file — nothing invented, everything traceable to a document — and the student reviews, edits and approves it. It's their statement.

Can the student help fill the application?

Yes. Send a secure link and the student completes their own part — in their own language, with more languages rolling out.

How much does it cost?

Plans start at A$79/month and every feature is included on all of them — the extension, the statement, unlimited seats and students. What differs is the monthly AI allowance. Your first 3 applications are free, with no card.

Why credits instead of a price per application?

Because student files aren't the same size. A 40-document file with a family and five jobs costs us several times what a clean single-applicant file costs. Metering the work means a small agency isn't quietly paying for a big one's heavy files — and it means we never have to argue with you about what counts as “an application”.

Can I use CAIMY for other visas?

The subclass 500 today. The Migration Edition — subclass 482 first — unlocks on any plan for +A$99/month with a verified MARN. Other subclasses stay closed without one: giving immigration assistance for them isn't something an education agent should be doing, and we'd rather the software say so.

Who's behind CAIMY?

An education agent with 12 years in the field — someone who's prepared these applications by hand and built the tool to do it faster.

Can other agencies — or you — see my students?

No other agency can, ever. Our own support team can open an application to fix it — every access is logged, and we give you the log on request. Nothing is shared between agencies, sold, used to train AI models, or used to compete with you.

Does CAIMY replace a registered migration agent?

No. CAIMY is administrative software — it prepares paperwork. It doesn't give migration advice and it never lodges. You (or your RMA) stay responsible for advice, review and submission.

Get started

Create your account, or see it first.

Signing up takes a minute and your first 3 applications are free — no card, nothing to cancel. Prefer to be walked through it, or want the subclass 482 when it lands? Leave your details and we'll come back to you.

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